Alumni Network Certification

Are you running an alumni network with a board and a solid member base? Certify your SI/Sweden Alumni Network with SI and become a primary contact partner for Sweden!

Content

What does certifying our network mean?
Can we apply for certification?

SI/Sweden Alumni Networks:

  • are run by alumni for alumni in a democratic, transparent and inclusive way. All alumni should have the chance to contribute, influence and participate.
  • function as a platform where alumni can stay in contact with each other and Sweden, maintain and grow their network to other alumni, and work together for a sustainable development.
  • have a relation to the local Swedish Embassy or Consulate based on mutual benefit

What does certifying our network mean?

As an SI/Sweden Alumni Network you can apply to get certified by the Swedish Institute. Alumni networks can apply to become certified at the beginning of each year. Certifying your network means that:

  • You establish a closer connection between your network, alumni, SI as well as Swedish Embassies, consulates and companies in your country
  • You function as the priminary platform for new students going to Sweden for studies and research as well as for alumni coming back. 
  • You may receive exclusive opportunities as an alumni network board member
  • You get a certificate from the Swedish Insitute proving that you are a certified network
  • Please note that SI can no longer provide funding to alumni networks 

Requirements for certification

To apply for certification for your network you need to:

  1. Comply with the SI Code of Conduct
  2. Have a member base of at least 25 persons from your country who has agreed to join the network – Template – List of members
  3. Have an elected a board consisting of 3-7 people with at least a chairperson, a vice chairperson and a treasurer (no bank form needed) – Electing a board guideline
  4. Have a yearly open call process for vacant positions in the network board sent out to all members and posted in all communication channels
  5. Announce and hold an annual meeting where the board is elected and meeting notes are taken. This meeting invitation needs to go out to all network members at least three weeks in advance.
    Template – Annual meeting agenda with notes
    Step-by-step manual for organising an annual meeting here.
  6. Have two established communication platforms 1) an internal group where new alumni can join and engage 2) an external social media communication platform open to the public. Certified networks must comply with below guidelines.
    SI Code of Conduct for Social Media
    SI Guidelines for Communication
  7. Send in a yearly report (if you were certified last year)
    Template – Yearly report

Submit your certification application form

The call for certification application is open 15 November 2024 – 15 January 2025.

Kindly make sure to use provided templates:

  1. Template – List of members
  2. Template – Annual meeting agenda with notes
  3. Template – Yearly report (if your network was a certified network last year)

Alumni Network Certification 2025

Does your network have a member base of 25 members?(Required)
Max. file size: 128 MB.
Have you had an annual meeting?(Required)
Max. file size: 128 MB.
Have you held elections to elect the alumni network board?(Required)
1. Name 2. Role/responsibility 3. Gender 4. Email address 5. University/university college 6. Study programme/ SI Leadership programme
Kindly link your internal communication channels you use to communicate with members in your alumni network such as Facebook group, WhatsApp group, WeChat etc.
Kindly link your external communication channels such as Facebook page, Instagram, twitter, Facebook group, website etc
Who is your network open for?(Required)
We encourage you to run a Sweden alumni network to broaden your member base and engagement
Please double check this amount with the treasurer.
Max. file size: 128 MB.
The board members agree that their contact information is shared with board members of other SI/Sweden alumni networks?(Required)
With contact information we mean name and email address. If one or several board members does not agree with this, please note the name of that person in the annual meeting notes and we will not share that infomation.
The board members agree that some personal information is saved in the Swedish Institute contact database?(Required)
With personal information we mean name, email address, date of birth and information about education.
I confirm that all board members are aware of, and committed to complying with, the SI Code of Conduct and Sweden Alumni Networks and the Code of Conduct for social media?(Required)

For any queries about the process contact [email protected].

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